Posts Tagged ‘getting’

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On Learning and Why We Suck At It

Thursday, May 16th, 2013

I was fortunate enough late last week when Russ Wylie sent a link to an article by Chris Argyris titled “Teaching Smart People to Learn”.

This has been recognised by Harvard Business Review as a “Classic” and I have been thinking about the ways that we communicate and learn within organisations – especially those that employ “professionals”.

Argyris makes a number of very valid observations and there are some quotes from the article that stand out with regard to the barriers we can develop to our learning once “on the job”.  It revolves around the behaviours we think we live by and the behaviours we actually demonstrate (aka: not walking the talk).

Some quotes from the article that should get you thinking (or seeking greater knowledge):

“…success in the marketplace increasingly depends on learning, yet most people don’t know how to learn…I am talking about the well-educated, high-powered, high-commitment professionals who occupy key leadership positions in the modern corporation.”

“…most people define learning too narrowly as mere ‘problem solving’, so they focus on identifying and correcting errors in the external environment…but if learning is to persist, managers and employees must also look inward.  They need to reflect critically on their own behaviour, identify ways they often inadvertently contribute to the organization’s problems, and then change how they act.  In particular, they must learn how the very way they go about defining and solving problems can be the source of problems in its own right.”

“Put simply, because many professionals have almost always successful at what they do, they rarely experience failure.  And because they have rarely failed, they have never learned how to learn from failure.  So whenever…their…leaarning strategies go wrong, they become defensive, screen out criticism, and put the ‘blame’ on anyone and everyone but themselves.  In short, their ability to learn shuts down precisely at the moment they need it most.”

“The fact is, more and more jobs – no matter what the title – are taking on the contours of ‘knowledge work’.  People at all levels of the organization must combine the mastery of some highly specialized technical expertise with the ability to work effectively in teams, form productive relationships with clients and customers, and critically reflect on and then change their own organzational practices.”

It is often self-evident in many organisations that I see that the senior management perpetuate the “blame game” when things go wrong.  It will be externalised.  The focus is “them not us”.  This reeks of (quite a bit of) arrogance.

Knowing your own behavioural style and the “why” of your business and your people changes this equation totally.  By understanding your own approach and how it impacts on your role and your actions, you will have a profoundly more powerful method of conveying your message and being able to provide authentic and consistent leadership.

Luckily, there are tools available to enable you to do this – the Trimetrix tool being one and the Growth Curve Xray being the other.  These put the focus on where you are, the challenges you face (not in a negative way) and help you and your team get clarity around communication and activities that are required to move the team forward in a sustainable, open and powerful way.  (My little plug here – we’re accredited specialists in both Trimetrix and Growth Curve so call us if you’d like to discuss.)

If you’d like to read the full article to further develop your understanding of Argyris’ thinking and observations, it can be found here.

On Why Partners Don’t Get It

Friday, March 15th, 2013

In recent weeks, I have spoken with nearly ten firms from around Australia on their desire to move from the “firm of the past” model (timesheets, billing at the end, micromanagement etc) to the “Firm of the Future” model as espoused by the Verasage Institute (www.verasage.com) and Ron Baker et al.

In all of the discussions, it has shown out that the biggest barrier that these firms face relates to micromanagement by the Partners/Directors of their people.  The soul-destroying and de-motivating nature of this management approach is incredible. 

Imagine if you will, an office full of highly experienced and qualified people who are wanting to help their customers achieve great things.  Imagine further that these people are very smart who also want to contribute to the success of the business within which they work.

Now imagine what happens when the Partners or Directors of that business will not allow anything to be done without their direct involvement, nothing goes out unless it is signed by a Partner or Director, no customer interview happens without a Partner or Director in fact, nothing happens without a Partner or Director being involved.  What message is that sending to the smart, experienced and qualified people working with them?

The message: I DO NOT TRUST YOU.

If your people are not good enough to trust, they are not good enough to employ. 

Many of the Partners and Directors of a lot of accounting and legal firms are highly technically competent people.  Unfortunately, they are not great managers.  I am not sure whether this comes as a result of their training or whether it is a deep-seated personality issue.  Either way, it impacts incredibly negatively on their business.

They simply are unable to see (or, to be honest, appreciate) the exceedingly positive things that flow when you help,  assist and free your team up to be resonsible and accountable and to embrace responsibility.  To show that you trust them.  To allow them to make mistakes – and support them when they do.

I will finish off by providing an example – over the past couple of years, we have been dealing with a customer (fantastic bloke) and have built a relationship with the CFO of the business of which he is a part owner – another firm does their external accounting and tax work.  Now, the CFO has handed in his resignation (relocating due to family issues) so we were approached to come in and assume the role of CFO.  The role will be fantastic and allow our people to utilise a range of skills that they collectively possess across a number of facets of the business.   Fantastic.

But the exiting CFO also wants us to assume a role with the business he is going to.  He loves the relationship he has with our team.  He enjoys the way that we work with him and his colleagues.  And we enjoy the relationship back!

Now, the bottom line.  How much time do I spend on the file?  Precious little.  How much involvement do I have with the original customer?  Very enjoyable lunches ideally every month or so.  How am I involved in the new CFO role we are taking on?  I’m not.  Our fantastic crew are doing it. 

How would this be able to happen if I was micromanaging the whole thing?  It wouldn’t.  No way.

It all happens because we have a team of experienced, smart, qualified and engaged professionals who have the freedom and autonomy to act professionally and use their skills.  Oh, that and the fact that I trust them.

On Simple Solutions

Tuesday, February 26th, 2013

From my mate Ed Kless of Verasage who shared this:

A toothpaste factory had a problem. They sometimes shipped empty boxes without the tube inside. This challenged their perceived quality with the buyers and distributors. Understanding how important the relationship with them was, the CEO of the company assembled his top people. They decided to hire an external engineering company to solve their empty boxes problem. The project followed the usual process: budget and project sponsor allocated, RFP, and third-parties selected. Six months (and $8 million) later they had a fantastic solutution – on time, on budget, and high quality. Everyone in the project was pleased.

They solved the problem by using a high-tech precision scale that would sound a bell and flash lights whenever a toothpaste box weighed less than it should. The line would stop, someone would walk over, remove the defective box, and then press another button to re-start the line. As a result of the new package monitoring process, no empty boxes were being shipped out of the factory.

With no more customer complaints, the CEO felt the $8 million was well spent. He then reviewed the line statistics report and discovered the number of empty boxes picked up by the scale in the first week was consistent with projections, however, the next three weeks were zero! The estimated rate should have been at least a dozen boxes a day. He had the engineers check the equipment, they verified the report as accurate.

Puzzled, the CEO traveled down to the factory, viewed the part of the line where the precision scale was installed, and observed just ahead of the new $8 million dollar solution sat a $20 desk fan blowing the empty boxes off the belt and into a bin. He asked the line supervisor what that was about.

“Oh, that,” the supervisor replied, “Bert, the kid from maintenance, put it there because he was tired of walking over every time the bell rang.”

So how many times do we look for a complex solution to what is really a pretty simple problem?

 

 

On Leadership

Wednesday, February 20th, 2013

Some-where – I knew then and firmly believe now – there is a simpler way to lead organisations, one that requires less effort, produces less stress than the current practices – Margaret Wheatley & Myron Kellner Rogers – “A Simpler Way”

Whenever human communities are forced to adjust to shifting conditions, pain is ever present – John P Kotter – “Leading Change”

It has long been my mantra that the old model of micro-management and motivation with a stick will not work effectively for very long.  It may have worked in the past where many roles (prior to the widespread adoption of IT and the internet) were highly process driven. 

In more recent times, we are wanting to engage the people with whom we work to provide their intelligence, not their brawn, in their work – both with us and with the customers whom we serve.  The use of intellgence (especially emotional intelligence) is critical in more and more professions today than it may have been in the past.

Much of the information that customers now want they can access themselves – it is the interpretation and application of that information that is critical for them in the success or otherwise of their business ventures.  Here is where the professional comes in.  Our work in the “professions” now requires us to have proper interpersonal relationships with people rather than remote contact.  As people become more connected to information, they generally become more disconnected from each other.  Hence the need to connect properly as professionals.

In the “here and now” of the current age, people are craving real contact.  This requires people to step out from behind the computer and get off email Facebook, Twitter etc and actually relate.

This is where leadership comes in.  This is where we, as leaders of our businesses, need to enable our people to thrive and engage.  We need to provide the environment that enables this to occur.  We need to encourage them to take ownership of the customer relationship and to invest the time and effort to establish, develop and nurture relationships (internally as well).

Many of the frustrated business owners I speak to express concern over the fact that their people won’t engage with their customers.  But the truth is often related to the fact that they implement management systems and processes that actively discourage such relationship building.  The timesheet is one of the most perfect examples I can nominate.  It is used to assess peoples’ performance based on inputs of time, not outputs of results, quality of relationships or support to co-workers.  These are the qualitative things that matter to your people.  They want to produce results for their customers, they want to learn, develop and thrive.  In so doing, they become far more effective in their roles and become far better team members for your business.

The previous thinking that an employee was a “cog in the wheel”, a servant for you and/or your business or a follower of the “Dear Leader” needs to be replaced. 

How about we replace that thinking with the view that your team members are resources for the business and each other, partners with you in the business and innovators who can help create new and better ways of doing things for your customers and your business?

So, when it comes to leadership, what thinking are you adopting and what tools are you using to lead your people?  Are they going to get you to where you want to go or are they installed to maintain a system that is inherently flawed?

On Not Quitting

Tuesday, December 18th, 2012

My sincere thanks to Russ Wylie (www.becomingbetter.com.au) for the link to this article by Nilofer Merchant.

It is a very simple but direct discussion about her journey through business and deeply personal challenges.  When reading the article, reflect on her journey and what we can all learn from it.  Inspiring.

Thanks Russ!

On Leadership Training

Tuesday, December 18th, 2012

This post makes a very valid observation and goes on to pose a challenging question.

I believe we are waiting too long to develop leadership skills in our people and we’re leaving it a little bit too late (IMHO!) for it to be as efficacious as it could be.  As they say – if you want a tree today, plant a seed 20 years’ ago.

Let’s start planting lots of seeds now – we need future leaders  – and we want good ones.

On Questions

Tuesday, December 18th, 2012

We all know that if we want the answer to something, we generally ask questions. 

BUT, the quality of the answer we receive will revolve in no small part around the quality of the question we ask.

There is a new post on Fast Company about questioning and some hints to improve the quality of the questions you ask.  For all of us who are in the business of seeking answers, it is well worth a read.

On Email Timing (and when not to send them…)

Monday, December 17th, 2012

Interesting article in Entrepreneur Magazine (website) about when to send emails for the greatest chance of them being opened and read. 

Worth remembering for when you want a response.

On Communication

Friday, December 7th, 2012

Why don’t they bloody well understand?

An internal question often asked by managers and staff alike when looking at each other and considering the issues they have been asked to address.

It is natural for us to assume that the other person has understood what we’ve said and they are as clear as we are regarding the issue after we’ve said it.  More often than not, this is not the case.  Then, when things go pear shaped, they blame the other person for not understanding what it was that needed to be done.

When you think about it though, the responsibility for ensuring that the other party understands what has been said/requested rests completely with the person doing the talking or requesting.  “Assumption is the mother of all f***-ups” is an old military saying.  It is just as true in business and personal life. 

When things have gone wrong, I have asked countless times to myself, our team, customers, wife, child, friends and others – “did they hear or were they just listening?”

We need to ensure that our communication is not only clear and to the point, we need to make sure that the recipient of the communication has actually understood what it is we’re talking about.  The “miscommunication muckup” occurs more often than you would think.

So, when it comes time to communicate effectively, make sure that the other person has not on listened, not only heard, but also understood what you’re on about.  This will save frustration, stuff ups and create a better environment for everyone.

Because they bloody well understood.

On Emotion, the Economy & the Wheelbarrow

Wednesday, November 21st, 2012

There is the old quote that I love:

Business is like a wheelbarrow – it stands still until someone pushes it.

The economy is currently in a state of some turmoil and a significant number of commentators are predicting “doom” with a drop in the price of iron ore flowing from decreased Chinese imports being the major driver.  Couple this with the federal politicians talking things down and the inherent uncertainty that has been cuased with the new taxes and imposts being imposed by them and you create an environment where people are very reticent to “have a go”.

The emotion that is currently prevailing in Australila (as perfectly demonstrated through the retail sector) is one of some distress and hesitation.  Combine this with well-publicised job losses in a range of sectors and I can understand the feelings that people are having.

But, when you look at the underlying fundamentals of the economy, we’re not in too bad shape.  Sure, debt levels are rising federally and the government has made a number of announcements that don’t impact on the budget for many years (all spending related) along with the introduction of some concerns regarding “sovereign risk”.

In a very real sense though, the level of uncertainty that is in the economy at the moment is causing people to save more, spend less and “trim their sails”.  Speaking with a number of colleagues around Australia, it would seem that a lot of businesses and individuals are sitting on piles of cash – scared to spend it due to the ambiguity they see in the economy.  In short, their emotions are constraining their desire to expand and develop.  At the current time, there are A$750bn of projects approved for development in the mining sector alone.  This will create thousands of jobs and allow the expansion of our export markets.

The issue is that businesses outside the mining sector simply aren’t taking any positive steps forward regarding their development and expansion.

If the emotion were to change such that people had a more positive outlook and regained some of the belief that existed prior to the GFC, we would see things improve rapidly. 

By clarifying your vision and goals, there is a distinct possibility that your own emotions will improve.  You will begin to see there is a definite way forward and you will begin to move in that direction.  This is going to have positive results and this will then set examples for others who will follow.  By doing this, the emotions that people feel will improve and become more positive, this will, in turn, see the economy start to improve.

So pick up the handles and start moving your wheelbarrow!